A. General Information

1. Title

Regional Electronic Cargo Tracking system

2. Status of the project
3. Implementation period of the project/service:
5. Geographical coverage
Regional: Africa
6. Participating agencies/entities of the project/service:
a. Development stage
Lead agencies/entities
Customs authorities of participating countries TradeMark East Africa (TMEA)
Other participating agencies/entities
UKaid (Department for International Development-DFID)
b. Operational stage
Lead agencies/entities (op)
Customs authorities of participating countries TradeMark East Africa (TMEA)
Other participating agencies/entities (op)
7. Main stakeholders/beneficiaries of the project
Traders (big enterprises)
Traders (SMEs)
Customs brokers
8. Business process category of the project
Regulatory/official control

B. Lessons Learned

9. Summary description of the project/service
a. Objective(s)

Regional Electronic Cargo System (RECTS) is an information technology system developed to assist in the electronic tracking of transit goods for revenue authorities of Kenya, Uganda, Rwanda,Democratic Republic of the Congo. In 2019 the electronic monitoring of transits on a single platform which started in Uganda in 2014, followed by its extension to Kenya and Rwanda (2014), was successfully extended to the Democratic Republic of Congo. Today the four customs authorities are in a position of electronically monitor the movement of sensitive transits among the Northern member states on a single platform across Northern Corridor.Customs are in a position to monitor their cargo prior to its arrival and plan their Customs

interventions better.

Upon release of transit goods from the port and other release stations, the goods are required by law to move along gazetted corridor routes. The trucks are armed by RECTS electronic seals that make them visible on real time basis at the Centralised Monitoring Centre where any security alerts by electronic seal would be handled and dealt with. Through collaboration with other partner states, the goods get monitored till the destination. This has proved successful in the management of transit goods and has greatly improved accountability of goods and reduced cargo transit time.

b. Business need for the project (background)

To establish efficient customs management system.

c. Business process covered*

The administrations use this single platform, which enables them to have a single watch and view of cargo in the course of its movement along the Northern Corridor. Only one type of seal is used, which removes the need for arming and disarming the electronic seals at partner States’ territorial borders. The devices have been jointly procured by the three Revenue Authorities.

d. Overall architecture and functionalities*

The system uses GPS/GPRS technology, an effective tracking technology

Targeted units, box body trucks, tankers and containers ferrying transit goods under URA’s control are fitted with a tracking device which sends the seal status, truck location and any violation information to URA on real time basis

Once the seal is activated, cargo is monitored from start to destination

Everything that happens to the cargo is recorded and reported simultaneously with every incident being time stamped together with the location of occurrence

Any violation including movement outside the geofenced route or tampering with the seal is detected and reported immediately to the Central Monitoring Centre (CMC)

Alerts are sent both via e-mail and SMS to pre-defined persons

The Rapid Response Unit (RRU) deployed at strategic points reacts to alerts as directed by the CMC

e. Relevant document/figure
10. Documents and data exchanged via the project

The systems is mainly aimed at management of transit goods and reduction of transit time.

11. Data models/databases, proprietary solutions, hybrid approaches
12. Main challenges faced during the project
13. Lessons learned from the project
14. Main benefit(s) of the project
Enhanced regulatory compliance*
Transaction Cost savings*
14A. Elaborations/detailed description on benefits gained

Reduced time

Real time monitoring of transit cargo

Safe and secure arrival of the goods to their destination

Better coordination, cooperation

Information sharing

Resource optimization and capacity building.

15. Technical/financial/capacity building/other assistance
16. Future plan for expansion of the project

Additionaltechnologies are expected to be deployed to support the system, including:

“smart gates” to allow truck drivers to scan a barcode to a barcode reader machine, which then identifies the truck and cargo to be collected, and advises the latter on where to pick up the cargo;

CCTV camera systems at Customs stations to improve transparency and the fight against corruption;

sensors for trucks transporting petroleum products, which can provide information on the product volume and the integrity of the cargo.

17. Other information or relevant references on the project

18. Relevant document regarding the project

C. Relevant Standards

20. Electronic message standard
20A. Electronic message standard supporting the project
20B. Type of standard for electronic message applied for the project
21. Technical communication standard
21A. Technical communication standard supporting the project
21B. Type of technical communication standard applied for the project
22. Security-related standards*
22A. Security-related standard supporting the project
22B. Type of security-related standard applied for the project
23. Other Technical Information
23A. Interface developed for data exchange with an internal system
23B. Other technical implementation information